Secretary, Intergroup
The secretary is responsible for keeping accurate records of facts, minutes of all meetings, and names of all represented groups and members (voting and nonvoting) attending the meetings.
Qualifications
- A secretary should generally have at least 3 to 5 years of continuous sobriety.
- Should have general computer skills, preferably with Microsoft Office (Word, Excel).
- Should have previous Intergroup service experience.
Duties
- Attend monthly meeting of Intergroup and Intergroup board meetings.
- Keep complete and accurate record of facts and minutes of all meetings.
- Keep a current list of the names of all groups and members (voting and nonvoting) attending meetings.
- Distribute minutes to group representatives and directors as soon as possible after each meeting of members.
- Maintain an up-to-date list of groups participating as members of Intergroup together with the contact information of the group representatives, their alternates and the officer members of Intergroup.
- As required, share email or other correspondence received by Intergroup in a timely manner and when appropriate, seek the guidance and direction of Intergroup officers on the preparation of appropriate responses to such correspondence.
- Give all required notices to members (Intergroup representatives, their alternates and officers).
- Be the custodian of the seal of Intergroup and of all books, papers, records, correspondence, contracts and other documents belonging to Intergroup which will be kept at the Intergroup offices and may be produced only when authorized by a resolution of the members or the board of directors.
- Be responsible for maintaining and updating the lists of motions of continuing effect for the regular Intergroup meeting and also executive meetings.
- Post membership minutes to website.