Coordinator, Literature
The literature coordinator is responsible for maintaining literature inventory and making literature available to members.
Contact Literature Coordinator
Qualifications
- Should generally have at least 3 to 5 years continuous sobriety, detail oriented with good organizational and communication skills.
- Should have general computer skills, preferably with Microsoft Office (Word, Excel).
- Should have previous Intergroup service experience.
Duties
- Assist the Intergroup chair in managing the intergroup office upkeep and maintenance.
- Monitor inventory levels to ensure an adequate supply.
- Advise the board and membership of new publications available from AAWS and the Grapevine.
- Communicate AA approved literature and other approved supply (medallions, chips, slogans, steps, traditions, concepts blinds) order requirements to Office Administrator.
- Reconcile inventory received against orders placed.
- Request the office administrator to report and resolve order discrepancies with the supplier.
- Forward all invoices and packing slips for goods received to Office administrator for processing.
- Mark price and book code on inside cover of all books for sale.
- Request the office administrator set up new inventory items in QuickBooks.
- Request the office administrator and webmaster update all price lists.
- Take mid-year and year-end inventory.
- Recruit volunteers to help take inventory.
- Report any inventory adjustment(s) to the treasurer and the office administrator.
- Train office volunteers on literature order transactions and related telephone answering techniques.
- Organize a literature table at Ottawa area AA events whenever possible.
- Recruit volunteers to help with the literature table at Ottawa area AA events.
- Label inventory shelving accurately and keep shelves neat and orderly.
- Provide annual statistics including but not limited to: The number of pamphlets provided, meeting lists provided, books provided.
- Update and produce price lists for use by the front-desk volunteers.
- Liaise with webmaster to ensure the on-line ordering system accurately reflects inventory availability.